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At HAVE we work regularly with venues across the State of Tasmania, over many years we have formed close relationships with some of Tasmania’s leading Venues. We trust these suppliers enough to recommend them as our preferred venues. These suppliers have the wishes of the client at the forefront and also understand the complexities involved in presenting the total event package.
Choosing the venue for your conference or event is probably the most important decision you will make. Before visiting any potential venue decide what facilities you want, things like the size of the rooms, outlook, breakout rooms, parking, audio visual and exhibition space. Finding a good venue takes research. Recommendations are always valuable. Before visiting, call and ask for a brochure. At the same time, check if the preferred date is available.
As you look around the various rooms that are available to hire, think about the number of guests you are expecting. If you are hosting a small meeting you need a room that creates an intimate atmosphere. An overly large room, however impressive, will feel as though half your guests haven't turned up.
How does the venue operate?
Most hotels and function rooms offer a variety of catering packages from a formal sit-down meal to lunch as well as morning and afternoon teas, often with a specified amount of drinks included. Room hire may vary depending on your numbers, length of stay and number of resets but in general the venue will require an accurate start and finish time so that the rooms can be reset for the next function. External services can be arranged by most venues and in the case of our preferred venues the cost of the audio visual is able to be added to your main account at no extra cost. In fact there are actually savings to be had by using these venues as we pass on special deals and upgrades to you.
Once you have chosen a venue it is important to confirm everything. Some time may pass between your booking and the event so ask for written confirmation of everything and check all the small print before signing anything. Call back a few weeks from the event just to check on the bigger picture and then have a meeting a few days before the event so that you are completely happy with all the arrangements, the staff will prefer this as they may have small details that they can check at the time and they will want you to be completely relaxed and confident in your choice on the day.
We call it the Goldilocks principal…. Not too hot, not too cold… not too big…. Not too small… JUST RIGHT.
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